Turn meeting recordings into Jira, ClickUp, and Linear tasks with Whisper and Claude Workflow Solution

Workflow overview

Why this workflow matters

Useful for software delivery and engineering operations. Improves internal consulting operations and productivity.

This AI-powered workflow transcribes Zoom/Google Meet recordings, extracts decisions and tasks using AI, then creates tickets in Jira/ClickUp/Linear and assigns them to team members automatically. How it works Trigger - Receives meeting recording URL via webhook or schedule Download Recording - Fetches audio/video file from Zoom/Google Meet Audio Extraction - Converts video to audio if needed using FFmpeg Transcription - Uses Whisper API to transcribe meeting audio Wait & Process - Allows transcription to complete Parse Transcript - Cleans and formats the transcription text AI Analysis - Claude extracts action items, decisions, owners Team Member Matching - Maps names to user IDs in project tools Create Tasks - Generates tickets in Jira/ClickUp/Linear Assign & Notify - Assigns tasks to team members and sends notifications Meeting Summary - Saves full summary to Google Drive/Notion Response - Returns processed action items and task links Setup Steps Import this workflow into your AlekSystem instance Configure credentials: Zoom OAuth - For downloading Zoom recordings Google OAuth - For Google Meet recordings and Drive storage OpenAI API - For Whisper transcription service Anthropic API - For Claude AI analysis Jira/ClickUp/Linear API - For task creation Slack/Teams - For notifications (optional) Set up team member mapping in the config node Configure your project management tool preferences Activate the workflow Sample Trigger Payload { "meetingSource": "zoom", "recordingUrl": "https://zoom.us/rec/share/...", "meetingTitle": "Q1 Planning Meeting", "meetingDate": "2024-01-15", "attendees": ["alice@company.com", "bob@company.com", "charlie@company.com"], "projectKey": "PROJ-123", "taskTool": "jira", "defaultPriority": "medium", "autoAssign": true, "sendNotifications": true, "saveToNotion": false, "saveToDrive": true, "extractDecisions": true, "extractRisks": true, "dueDate": "2024-01-22" } Features Multi-platform support** (Zoom, Google Meet, MS Teams recordings) Accurate transcription** using OpenAI Whisper API AI-powered extraction** of action items, decisions, risks, and next steps Automatic task creation** in Jira, ClickUp, or Linear Smart assignment** - maps attendee names to task assignees Meeting summaries** - saves comprehensive notes to Drive/Notion Slack/Teams notifications** - alerts team members of new tasks Duplicate detection** - prevents creating duplicate tickets Priority detection** - AI assigns urgency levels to tasks

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