Workflow overview
Why this workflow matters
Helpful for business development and pipeline building. Improves internal consulting operations and productivity.
TimeRex AI-Powered Booking Automation Description (for AlekSystem template submission) Transform your TimeRex booking management with AI-powered automation. This workflow automatically processes bookings, enriches data with AI insights, and keeps your team informed via Slack—all in real-time. What This Workflow Does 🤖 AI-Powered Intelligence Smart Company Detection**: Automatically identifies company names from guest email domains Booking Categorization**: Uses Google Gemini to classify bookings (Sales/Support/Interview/Partnership/Media) Meeting Brief Generation**: AI creates actionable preparation notes for hosts before each meeting ⚡ Automated Processing Receives webhooks from TimeRex for confirmed and cancelled bookings Validates requests with security token verification Logs enriched booking data to Google Sheets Sends detailed Slack notifications with AI-generated insights 🛡️ Security & Reliability Token-based webhook authentication Security alerts for unauthorized access attempts Automatic cancellation handling with data cleanup Use Cases Sales Teams**: Automatically categorize leads and prepare meeting briefs Recruitment**: Streamline interview scheduling with AI-powered candidate insights Customer Success**: Track support meetings and prepare context for calls Media Relations**: Manage press interviews with automated briefings How It Works TimeRex sends a webhook when a booking is confirmed or cancelled Security token is verified (failed attempts trigger Slack alerts) For confirmed bookings: Media source is detected from calendar name Company name is extracted from email domain AI categorizes the booking purpose AI generates a meeting preparation brief Enriched data is saved to Google Sheets Slack notification is sent with AI insights For cancellations: Booking is found by Event ID Row is deleted from Google Sheets Cancellation alert is sent to Slack Setup Instructions Webhook Configuration Copy the webhook URL from the "TimeRex Webhook" node Paste it in TimeRex Settings → Webhook Security Token Copy your TimeRex security token Update the Verify Security Token node with your token Google Sheets Create a spreadsheet with these columns: event_id, booking_date, guest_name, guest_email, calendar_name, meeting_url, host_name, media_source, company_name, booking_category, ai_meeting_brief, created_at Update all Google Sheets nodes with your Sheet ID AI Credentials Connect your Google Gemini API credentials to both AI model nodes Slack Connect your Slack account Select your notification channel in all Slack nodes Activate Turn on the workflow and start receiving AI-enhanced booking notifications! Requirements TimeRex account with webhook access Google Cloud account (for Sheets & Gemini API) Slack workspace AlekSystem instance (self-hosted or cloud) Customization Tips Modify the Filter by Calendar Type node to match your calendar naming convention Adjust AI prompts in the LLM Chain nodes for different categorization or brief styles Add more media sources to the Media Master sheet for accurate source tracking Extend the workflow with email confirmations or calendar event creation Short Description (100 characters max) Automate TimeRex bookings with AI-powered categorization, meeting briefs, and Slack notifications. Categories Sales Productivity AI Scheduling Tags TimeRex, Booking, AI, Google Gemini, Slack, Google Sheets, Automation, Meeting Management, LLM, Scheduling
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