Workflow overview
Why this workflow matters
Helpful for business development and pipeline building. Improves internal consulting operations and productivity.
🚀 How It Works Turn your WhatsApp chats into an AI-powered meeting scheduler with Google Gemini, Google Calendar, and Google Sheets. This workflow understands natural language like “Book a meeting with Ali at 3 PM tomorrow”, checks your contacts, avoids overlaps, and updates your calendar automatically all from WhatsApp. It’s a complete AI scheduling system built for founders, teams, and service providers who manage clients over chat. 🔁 Workflow Overview WhatsApp Trigger** → Captures incoming messages in real time Intent Agent (Gemini)** → Detects scheduling intent (create / edit / cancel) Google Sheets** → Finds contact names, emails, and tags Get Events** → Checks existing meetings to prevent conflicts Correction Agent + Intent Check** → Confirms details with AI Calendar Agent (Gemini)** → Executes the calendar action intelligently Create / Update / Delete Event** → Syncs instantly to Google Calendar Response Node** → Sends WhatsApp and email confirmations ⚙️ Quick Setup (⏱ ~15 min) Connect WhatsApp Cloud API – link your WhatsApp Business account Authenticate Google Calendar & Sheets – use Sheets for contacts (Name | Email | Type) Add Google Gemini API Key – used by Intent, Correction, and Calendar agents Customize Prompts – adjust tone and language in the Gemini nodes Test Your Flow – e.g., message “Schedule meeting with Ali at 10 AM Friday” to verify calendar and confirmation replies 💡 All setup details are also documented inside the workflow sticky notes. 🧩 Integrations WhatsApp Cloud API Google Calendar API Google Sheets API Google Gemini (LLM) 💡 Benefits ✅ Automates scheduling directly from WhatsApp ✅ Understands natural language requests ✅ Prevents double-bookings automatically ✅ Sends instant confirmations ✅ Saves hours of manual coordination 👥 Ideal For Entrepreneurs & consultants managing clients on WhatsApp Sales or support teams booking demos and meetings Virtual assistants and AI service providers Anyone who wants a 24/7 AI calendar manager
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