Onboard employees automatically with Google Workspace, Slack, Notion and Gmail Workflow Solution

Workflow overview

Why this workflow matters

Improves internal consulting operations and productivity. Relevant for managed services and support workflows.

🚀 How it works Fully automates your Day 0–30 employee onboarding sequence the moment HR submits a webhook. No manual steps, no missed tasks. 🔐 Provisions Google Workspace account via Admin API 💬 Posts a personalised welcome message to Slack 📝 Creates a Notion onboarding page pre-filled with the employee's details 📧 Sends a welcome email via Gmail with first-day instructions ⏱️ Waits 7 days, then checks task completion — alerts the manager if anything is overdue ✅ Waits 30 days, runs a final completion check and closes the onboarding loop 🛠️ Set up steps Estimated setup time: ~20 minutes Webhook — copy the webhook URL and send it from your HR system (BambooHR, HiBob, Workday, or a simple form) Google Workspace — connect a Service Account with Domain-Wide Delegation; grant admin.directory.user scope Slack — connect Slack OAuth2; set the welcome channel in the node (e.g. #general) Notion — connect Notion OAuth2; set your Onboarding database ID in the Create Page node Gmail — connect Gmail OAuth2; customise the welcome email template in the Send Email node Follow the sticky notes inside the workflow — each key node has a one-liner guide 📋 Prerequisites Google Workspace (Business Starter or higher) Slack workspace with a bot or OAuth2 app Notion workspace with an onboarding database Gmail account for sending welcome emails Custom Workflow Request with Personal Dashboard kumar@smartflowcraft.com https://www.smartflowcraft.com/contact More free templates https://www.smartflowcraft.com/AlekSystem-templates

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