Meeting Management Agent Workflow Solution

Workflow overview

Why this workflow matters

Improves internal consulting operations and productivity. Relevant for managed services and support workflows.

Use cases are many: Let users book, check, reschedule, or cancel meetings directly from Telegram. Perfect for solopreneurs, agencies, or teams who want an AI-powered assistant that prevents double-bookings, manages Google Calendar, and even sends email invites automatically. Good to know At time of writing, this workflow uses OpenAI GPT-4.1-mini for natural conversation handling. See OpenAI Pricing for updated info. This workflow relies on Google Calendar for scheduling — if the model says “conflict found,” it means an event already exists in that time slot. How it works Telegram Chat**: A user types natural requests like “Book a meeting with Sarah tomorrow at 2 PM” or “Do I have meetings on Friday?”. AI Agent (OpenAI)**: Interprets the request, calculates dates (using Date & Time), and decides whether to create, update, or delete a meeting. Conflict Checking**: Before booking, the agent checks Google Calendar for existing events to avoid overlaps. Meeting Management**: Create: Adds new events with title, description, attendees. Update: Edits existing events. Delete: Cancels meetings if requested. Get: Lists all meetings for a date or time range. Notifications**: Replies instantly on Telegram and, if needed, sends a Gmail email with meeting details. Memory**: Keeps context of the conversation so users can speak naturally (“reschedule that meeting to 4 PM instead”). How to use Start a Telegram chat with the bot. Type a request in plain English (no need for structured inputs). The agent will confirm or suggest alternatives if a conflict exists. Meetings appear in Google Calendar and details can be emailed via Gmail. Requirements Telegram bot connected to AlekSystem OpenAI API key (for AI-driven scheduling assistant) Google Calendar account (for event creation & conflict checking) Gmail account (for sending invites & confirmations) Customising this workflow Add support for multiple calendars (work, personal, shared). Change the conflict-resolution logic (e.g., auto-suggest nearest free slot). Include recurring meetings (weekly standups, monthly reviews). Add Slack or WhatsApp integration for multi-platform scheduling. Extend Gmail invites with calendar attachments (.ics files). 👉 Rakin Jakaria

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