Gamify Keephub form response times and email a ranked leaderboard via Gmail Workflow Solution

Workflow overview

Why this workflow matters

Helpful for business development and pipeline building. Relevant for managed services and support workflows.

Who is this for HR teams, internal comms managers, and operations leads using Keephub who want to turn form completions into a friendly competition and drive faster engagement across the organisation. What it does Enter a Keephub Form ID — and optionally a competition start time — into a simple web form. The workflow will: 📋 1. Fetch every submission for that form from the Keephub API. ⏱️ 2. Calculate how quickly each person responded (from your custom start time, or from form creation if left blank). 👤 3. Enrich each result with the submitter's name and org-unit via the Keephub orgchart. 📬 4. Build a polished HTML leaderboard — complete with KPI cards, bar charts, and an org-unit breakdown — and email it to you. How to set up 📦 1. Install the AlekSystem-nodes-keephub community node from Settings → Community nodes. 🔑 2. Add your Keephub Bearer token or Keephub Login credential in any Keephub node. 📧 3. Connect a Gmail (or SMTP) credential to the email node. ▶️ 4. Activate the workflow and open the generated form URL. Requirements A Keephub account with API access. A Gmail or SMTP email credential that will be used to send emails How to customize Replace Gmail with Outlook, SendGrid, or any email node. Edit the Code node's HTML to match your company branding. Swap the Form Trigger for a Cron trigger to run the competition on a schedule. ⚠️ Requires AlekSystem-nodes-keephub v1.5 or later. Update the community node before running.

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