Automated Payment Gateway & Database Transaction Reconciliation with Google Sheets Solution

Workflow overview

Why this workflow matters

Relevant for managed services and support workflows. Supports knowledge capture and document intelligence use cases.

How it works This workflow fully automates the reconciliation process between your Local Database transactions and Payment Gateway transactions. It compares both data sources, identifies mismatches, categorizes discrepancies, logs them into Google Sheets, generates a final summary, and sends an automated reconciliation report to your finance team. This ensures accurate, consistent, and error-free financial reporting without manual work. Key Features Automatic data extraction from two Google Sheets Transaction comparison with result categorization Duplicate detection Real-time discrepancy logging Summary generation and storage Automated email reporting Zero manual effort required Setup Steps 1. Connect Required Credentials You must connect the following credentials: Google Sheets (Service Account or OAuth) Email SMTP (Gmail or custom) 2. Replace Default Values Update the workflow with: Your Google Sheet IDs Your tab/sheet names SMTP email, sender, and recipient Optional: Custom domain or business branding 3. Customize Email Template Modify subject, message body, or formatting style based on your reporting standards. 4. Adjust Trigger You may choose: Manual Trigger Cron Trigger for daily/weekly reconciliation Webhook Trigger integrated with your system Detailed Process Flow 1. Fetch Local & Payment Gateway Transactions The workflow reads all transaction records from the Local Database Sheet and Payment Gateway Sheet. 2. Compare both Transactions Using the compare operation, the workflow splits result into a. Valid Transactions b. Invalid Transactions c. Amount Differences Transactions d. Missing Transactions 3. Duplicate Transaction Detection The workflow scans local transactions to detect duplicate transaction and logs them seperately 5. Logging Transactions Each category is appended to its respective Google Sheet: DuplicateData AmountDifference DataNotInsert Reconciliation Summary RealData 6. Count all categories The workflow counts: Number of valid transactions Number of invalid transactions Number of missing transactions Number of Amount mismatch transactions The final summary row is appended to a dedicated Reconciliation Summary Sheet. 7. Send Final Email Report The finance team receive a email of final summary report. Final Output At the end the workflow, you get: Fully categorized reconciliation logs Complete Summary Stored Sheets Email Report Clean audit ready data

Best fit

Need another direction?