Automated Google Meet Notes with GPT-4.1-mini, Notion, Slack & Gmail Distribution Solution

Workflow overview

Why this workflow matters

Improves internal consulting operations and productivity. Relevant for managed services and support workflows.

🧾 An intelligent automation system that turns Google Meet recordings into structured meeting notes — integrating Fireflies.ai, OpenAI GPT-4.1-mini, Notion, Slack, Google Drive, and Gmail via AlekSystem. 🎥 Demo: Watch the Loom walkthrough ⚙️ What It Does The Google Meet Notes Generator & Distributor automates the entire post-meeting workflow. Workflow Summary: Fetches Google Meet transcript via Fireflies.ai webhook. Aggregates and summarizes transcript using OpenAI GPT-4.1-mini into: Title Summary Decisions Action Items Risks Questions Stores the transcript as a text file on Google Drive and generates a shareable link. Creates a Notion page with all the meeting details. Posts the summary in #meeting Slack channel. DMs each attendee on Slack with personalized meeting notes. Sends email recap to all attendees via Gmail. Result: No more manual note-taking or scattered updates — everything centralized, formatted, and instantly shareable. 💡 Use Cases | Scenario | Description | | --------------------------- | --------------------------------------------------------------------------------------- | | Team Meeting Summaries | Automatically summarize and distribute meeting notes for internal teams. | | Project Management | Keep structured decisions, action items, and risks documented for each project meeting. | | Remote Teams | Notify distributed teams in Slack and via email without extra effort. | | Client Updates | Share polished meeting summaries with clients instantly. | | Knowledge Base / Notion | Archive structured notes in Notion for reference and compliance. | 🔧 Setup 1. Accounts and Tools Needed | Tool | Purpose | | -------------------------- | ---------------------------------------------- | | 🤖 Fireflies.ai API | Fetch Google Meet transcripts via webhook | | 🧠 OpenAI API | Summarize and structure transcript into notes | | 📓 Notion API | Create structured meeting pages | | 💬 Slack OAuth/Bot | Post summaries in channel and DM attendees | | 🗂 Google Drive OAuth2 | Store transcripts and generate shareable links | | ✉️ Gmail OAuth2 | Email meeting recaps to attendees | 2. Fireflies.ai Setup Get API key from Fireflies.ai. Configure AlekSystem → Credentials → Fireflies API. Ensure webhook triggers are set to send meetingId to AlekSystem. 3. OpenAI Setup Generate API key at OpenAI. Add to AlekSystem → Credentials → OpenAI API. Use model GPT-4.1-mini in Agent and Generate Slack Message nodes. 4. Notion Setup Create a Notion integration and share your workspace. Add API token in AlekSystem → Credentials → Notion API. Map workspace/page IDs to Notion Page node. 5. Slack Setup Create Slack Bot in workspace with chat:write and users:read permissions. Add OAuth token in AlekSystem → Credentials → Slack API. Connect to Send a message #meeting and DMs to Attendees nodes. 6. Google Drive Setup Create a folder for transcripts. Enable Google Drive API in Google Cloud Console. Add OAuth2 credentials to AlekSystem → Google Drive. 7. Gmail Setup Enable Gmail API in Google Cloud. Add OAuth2 credentials in AlekSystem → Gmail. Connect to Email to Attendees node. 8. AlekSystem Workflow Setup Import provided AlekSystem workflow JSON. Configure all credentials: Fireflies, OpenAI, Notion, Slack, Google Drive, Gmail. Activate workflow. Test by sending a meeting ID via webhook. Workflow automatically: Fetch → Summarize → Store → Notion → Slack → DM → Email 🧠 Result A fully automated AI pipeline that transforms Google Meet recordings into polished, shareable meeting notes — eliminating manual note-taking and keeping your team informed in real time. 📞 Support & Contact If you face any issues during setup or execution, contact: 📧 Email: atharvapj5@gmail.com 🔗 LinkedIn: Atharva Jaiswal

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