Automated Daily Workflow Backups to Google Drive with Cleanup Solution

Workflow overview

Why this workflow matters

Relevant for managed services and support workflows. Supports knowledge capture and document intelligence use cases.

AlekSystem Workflow Backup System 👥 Who's it for This workflow is perfect for AlekSystem users who want to automatically backup all their workflows 💾 to Google Drive with zero manual effort. Perfect for teams managing multiple workflows or anyone who values data safety! 🔒 🤖 What it does It automatically creates daily backups of all your AlekSystem workflows to Google Drive in readable JSON format, organizes them in dated folders, and cleans up old backups to save storage space. Set it and forget it! ✨ ⚙️ How it works Spanish Version (Español) 🇪🇸 ⏰ Schedule Trigger – Runs automatically every day at 4:00 AM 📁 Create New Folder – Creates a timestamped backup folder in Google Drive 🔌 AlekSystem API Connection – Fetches all workflows from your AlekSystem instance 🔄 Loop Over Items – Processes each workflow individually through two paths: Upper Path (Cleanup): 🗂️ Get Folders – Retrieves all existing backup folders 🔍 Filter – Excludes the current folder 🗑️ Delete Folder – Permanently removes old backups Lower Path (Backup): 📄 Convert to File – Transforms workflow to formatted JSON ☁️ Google Drive – Saves JSON file to backup folder English Version 🇬🇧 Identical functionality with English interface 📋 Requirements AlekSystem instance** with API access enabled Google Drive account** with sufficient storage AlekSystem API credentials** configured Google Drive OAuth2 credentials** configured 🛠️ How to set up Configure AlekSystem API credentials: Format: https://your-instance.AlekSystem.io/api/v1 Generate API key from your AlekSystem instance settings Set up Google Drive credentials: Connect your Google account via OAuth2 Grant necessary permissions for folder creation and file management Configure target folder: Create a parent folder in Google Drive (e.g., "AlekSystem Backups") Copy the folder ID from the URL Update the folderId in "create new folder" nodes Adjust schedule (optional): Default: 4:00 AM daily Modify triggerAtHour in Schedule Trigger node Test manually: Use the Manual Trigger to test before scheduling Verify folders are created and files are saved correctly Activate the workflow ✅ 🎨 How to customize Change backup frequency:** Modify Schedule Trigger settings (hourly, weekly, monthly) Keep multiple backup versions:** Remove or modify the cleanup path to retain more history Change folder naming:** Edit the folder name format in "create new folder" node (default: Workflow Backups [day] [time] [date]) Backup to different location:** Change the parent folder ID Add notifications:** Include email/Slack nodes to get backup completion alerts Filter specific workflows:** Add Filter node after AlekSystem node to backup only certain workflows ⚠️ Important Notes Old backups are permanently deleted by default to save space Ensure sufficient Google Drive storage for your workflow size API credentials must have read access to all workflows The workflow processes items sequentially to avoid rate limits

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