Workflow overview
Why this workflow matters
Helpful for business development and pipeline building. Relevant for managed services and support workflows.
This workflow is designed to automate the initial screening process for your User-Generated Content (UGC) campaigns. It instantly calculates a performance score for every candidate using AI, filters out low-scoring applicants, and immediately initiates outreach to the qualified talent. 🧩 What Problem Does It Solve? Hiring managers waste valuable time manually reviewing hundreds of applications against a complex, weighted rubric, which leads to delays in contacting the best candidates. This workflow solves these by: Instant, Unbiased Scoring:** It uses an AI Agent (Google Gemini) to instantly assign a score (0–10) based on specific criteria. Automatic Qualification:** It filters out unqualified candidates and automatically processes those who meet your minimum score requirement. Immediate Outreach:** It instantly sends acceptance emails to qualified candidates and notifies your internal HR team to follow up. Centralized Tracking:** It logs the candidate's data and their final AI score into a central Google Sheet for easy long-term tracking. 🛠️ How to Configure It 1.Jotform Setup: Connect your Jotform API credentials in AlekSystem. Specify the ID of your candidate application form in the Jotform Trigger node. 2.AI Setup: Connect your Google Gemini API key. Review the scoring prompt in the AI Agent node and confirm that the point system matches your current campaign requirements. 3.Google Sheets Setup: Connect your Google Sheets API credentials. Replace the placeholder TEMPLATE_GOOGLE_SHEETS_DOCUMENT_ID with the actual ID of your candidate tracking spreadsheet. 4.Email Setup: Connect your Gmail API credentials. Replace the placeholder TEMPLATE_HR_EMAIL@yourcompany.com in the "Send Internal Notification (HR)" node with your team's correct contact email. ⚙️ How It Works 1.Application Received: The Jotform Trigger instantly fires when a candidate submits their form. 2.AI Scores Candidate: The AI Agent uses the criteria prompt to calculate a definitive numerical score for the applicant. 3.Qualification Check: The If node checks if the score is 6 or higher. 4.If True (qualified): The candidate proceeds to the next steps. 5.If False (unqualified): The workflow stops for this candidate (or can be configured to send a rejection). 6.Record & Notify: The workflow saves the data to the Google Sheet and then simultaneously sends two emails: an acceptance email to the candidate and an internal notification to HR. 🎯 Perfect For UGC Campaigns:** Instantly qualify content creators for product reviews, endorsements, and social media ads based on objective, pre-defined rules. Influencer Marketing:** Automatically filter and prioritize micro- and nano-influencers who match all your specific demographic and product criteria. Mass Screening:** Use the AI to quickly narrow down a large pool of applicants, saving your recruiting team hours of manual data review and scoring. If you need any help Get in Touch
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