Automated Backup for workflows to Google Drive daily with automatic cleanup

Workflow overview

Why this workflow matters

Supports knowledge capture and document intelligence use cases.

This workflow automatically creates daily backups of all AlekSystem workflows and stores them in Google Drive, using the AlekSystem API to export workflows and a scheduled retention policy to keep storage organized. The automation runs in two stages: backup and cleanup. Daily Backup Process A Schedule Trigger runs at a defined time each day. The workflow creates a folder in Google Drive using the current date. It calls the AlekSystem API to retrieve the list of all workflows. Each workflow is processed individually and converted into a .json file. The files are uploaded to the daily backup folder in Google Drive. This ensures that every workflow is safely stored and versioned by date. Automatic Cleanup A second scheduled process maintains storage hygiene: The workflow lists all backup folders in the Google Drive root directory. It checks the folder creation date. Any folder older than the defined retention period (default 15 days) is automatically deleted. This prevents unnecessary storage usage while keeping recent backups easily accessible. Key Features Automated daily workflow backups Uses AlekSystem API to export workflows Files stored in Google Drive Automatic retention cleanup Fully documented with sticky notes inside the workflow Uses secure credentials (no hardcoded API keys) Setup Configuration takes only a few minutes: Connect a Google Drive OAuth credential Define the Google Drive root folder ID for backups Configure AlekSystem API credentials securely Adjust: Backup schedule Retention period (default 15 days) Once configured, the workflow will run automatically, creating daily backups and removing old ones without manual intervention.

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